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How to Remotely Onboard New Hires Effortlessly

By Team Edaiva

Last Updated : Jul 25, 2023

How to Remotely Onboard New Hires Effortlessly

It’s the 21st century and there are new ways of remote onboarding getting popular every single day. Being an employer you need to be aware of the latest trend of onboarding especially while working in a remote setup. One hire can either change the way they respond to the company or the process can be reversed so you must be assured of what are the kinds and strategies that you need to follow to make sure you hire the best talents effortlessly even in a remote setup. We at Edaiva understand what is bothering you and that is why in this blog we have discussed topics like why is employee onboarding crucial and what strategies you can follow to obtain the best talents effortlessly. So, let us go through the blog together and take away some amazing tricks and tips in the process.

What exactly is Employee Onboarding, and why is it Crucial?

Employee onboarding, commonly referred to as "new hire onboarding," is essential for smoothly integrating new hires into a company. From the moment an applicant accepts a job offer to their first days, weeks, and months working for the organization, it includes several actions. This procedure is crucial because it promotes a seamless transition, boosts productivity, and gives new workers a sense of involvement and belonging. Here are some points on why is it important to onboard candidates effectively.

  1. Employee Retention and Engagement: A well-organized onboarding procedure is crucial for employee retention. Long-term retention is higher for new workers when they are given encouragement and engagement right away.
  2. Smooth transfer: Onboarding makes ensuring that new hires have an easy transfer within the organization. It makes them feel welcomed and at ease as it helps them become familiar with the company's culture, values, and working environment.
  3. Social Integration: Belonging to a group is essential for employee satisfaction. Through onboarding, new hires can connect, form bonds with other team members, and integrate into the workplace culture.
  4. Company Culture: The onboarding process provides an opportunity to introduce new employees to the mission, vision, and values of the organization. Employees can better match their aims and behaviors with the organization's culture by having a solid understanding of it.
  5. Reduces Stress and Anxiety: Beginning work at a new company might be intimidating. By giving clarity regarding employment objectives, responsibilities, and business policies, a well-structured onboarding process lowers stress and anxiety.

Strategies for Onboarding new Hires Effortlessly

Once you are aware of the fact that you are going to hire new employees for your company, you should also make sure that you follow a strategy that is very dynamic to your company so that you can keep following them to get the best employees for your company. So, let’s see what are the strategies we have for you.

  1. Sending welcome packages filled with corporate goodies: This is a great way to get new hires excited and feel valuable right away. These welcome packages may contain a variety of branded things that not only represent the brand of the firm but also provide useful and enjoyable gifts for the staff. These products, which range from branded clothing like T-shirts and caps to personalized water bottles or mugs, foster a sense of community and pride in being a member of the organization. Functionality is also added to the package by incorporating essential products like notebooks, pens, and gadget accessories. A personal touch, such as a letter of welcome from the company's executive team, helps further to emphasize the new employee's significance to the team.
  2. Set up one-on-one video sessions to discuss role expectations: A crucial element in the onboarding process that encourages clear communication and alignment between the new employee and the organization is scheduling 1:1 video calls to go over role expectations. These customized video meetings give the manager or supervisor the chance to conduct in-depth discussions with the new hire to make sure they fully grasp their role and duties. The manager can describe the precise job responsibilities, performance standards, and key performance indicators (KPIs) relevant to the role during these video calls.
  3. To get systems up and running, offer online training materials and tutorials: The online lessons offer a wide range of subjects, such as how to use the system, business policies, product or service training, security measures, collaboration tools, customer support techniques, performance management tools, and role-specific training. This thorough approach guarantees that new hires acquire the skills and information required for their roles. Flexible learning possibilities allow workers to concentrate on areas that need more attention and refer back to the resources as necessary, encouraging lifelong learning and development during their employment with the organization. 
  4. Share team profiles, contact lists, and organizational charts to help people connect: Team biographies include useful details about team members, such as their tasks, roles, and backgrounds in the workplace. Include personal information or entertaining facts to help new hires connect with their coworkers and start conversations more quickly. The contact list makes sure that new workers can access crucial contact details for various teams, departments, and important company executives. With this knowledge at their fingertips, new hires are better equipped to connect with the appropriate parties when necessary, fostering productive communication and teamwork. The business exhibits its dedication to openness, transparency, and a positive work environment by providing these resources.
  5. Give team settings and office spaces virtual tours: Giving new hires video tours of the workplace and team settings is an excellent way to expose them to their actual workspace and peers. These virtual tours give a dynamic and engaging experience that promotes a sense of excitement and expectation even before the employees step foot in the office. During the video tours, the company can showcase various office locations such as workstations, meeting rooms, break areas, and communal spaces. This makes it easier for new hires to picture their surroundings, comprehend how the company is organized, and become familiar with the amenities offered.
  6. Plan online coffee dates to get to know your coworkers: Setting up virtual coffee dates with employees is a great method to develop rapport and create lasting connections within the company. These easygoing, casual encounters develop a sense of friendliness and camaraderie by allowing new hires to interact with their coworkers personally. Employees can discuss their interests, hobbies, and experiences outside of work during these virtual coffee conversations, which enables them to find similarities and shared passions. These conversations serve to break the ice and foster a more approachable and open environment, which makes it simpler for new workers to feel at ease asking for assistance or teamwork in the future.
  7. Establish ramp-up objectives and a timetable with manager check-ins: A planned method that guarantees a smooth and successful integration into the organization includes setting defined targets and timetables for ramping up new personnel as well as regular management check-ins. The manager and the new hire work together to set clear goals and performance standards during the onboarding process that are in line with the position's requirements and the general goals of the business. Goals should be attainable, quantifiable, and realistic so that the recruit may monitor their development and successes. They could comprise benchmarks for mastering crucial procedures, comprehending organizational structures, finishing necessary training, and participating in first initiatives.
  8. Create online FAQs and knowledge bases for quick access: A beneficial project that enables both new hires and current employees to simply and independently access critical information is the creation of online knowledge bases and FAQs. These online resources act as centralized information libraries, enabling rapid and effective reference for a variety of topics about the business, its procedures, and its rules. A variety of topics, including business history, culture, mission and vision, department overviews, job-specific requirements, and frequently asked questions, are covered in the online knowledge base, which can be divided into sections and subcategories. Employees may quickly find the information they need and save time and effort by having the information presented systematically.
  9. Send insightful weekly update emails from the leadership: A thoughtful weekly update email from the leadership is a great approach to building unity within the organization, transparency, and employee awareness. These emails provide a direct line of contact between managers and all employees, ensuring that everyone is aware of new developments, projects, and accomplishments at the organization. Leaders can provide significant updates on business performance, strides made toward organizational goals, and planned projects in these weekly updates. Additionally, they can highlight successes, honor personnel for remarkable accomplishments, and show appreciation for the efforts of the team.
  10. Frequently collect feedback and modify your remote onboarding: Creating an efficient and successful onboarding procedure for remote employees requires regular feedback gathering and adaptation of the process. Regularly asking new workers for feedback offers insightful information about their experiences and difficulties during the onboarding process. This feedback loop enables the business to pinpoint problem areas, make the required corrections, and optimize the onboarding process. The business has several options for gathering input, including questionnaires, virtual meetings, and one-on-one conversations. To gauge the new hire's early impressions, the efficacy of training materials, and general satisfaction with the onboarding program, surveys can be sent out at various phases of the onboarding process. 


Onboarding new hires is a long process and during it, everyone from the Manager to the HR and even the company needs to be on the tip of their toe. One wrong recruitment can lead to bigger problems in the future. So, before hiring a new employee, we would like you to follow the strategies we have mentioned above so that your process of onboarding is easier and simpler. Have a great onboarding season ahead!

About the Author

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Team Edaiva
"Edaiva Jobs" is an online platform connecting top recruiters, job seekers, and interns. Our aim is to make the job search process hassle-free and seamless for candidates by providing them with a user-friendly platform that offers comprehensive job listings, internship opportunities, and networking tools.
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